Futureland: Step-by-Step EPMO Transformation
Welcome to Futureland, the pivotal fifth stage of your PMO journey that guides you through the systematic transformation from a Project Management Office (PMO) to an Enterprise Project Management Office (EPMO). This comprehensive phase provides a structured approach to expanding your PMO practices across the entire organization, integrating the full spectrum of enterprise resources into a cohesive project management framework.
Building upon the successes achieved in Pioneer Village, Futureland offers a step-by-step roadmap for evolving your PMO into a true EPMO. Here’s what you’ll accomplish:
- Methodically extend PMO practices and solutions across multiple departments, creating an enterprise-wide project management ecosystem
- Implement an incremental approach to integrate resource management on an enterprise scale, providing unprecedented visibility and control
- Gradually introduce advanced, cross-departmental reporting and analytics capabilities
- Establish and roll out enterprise-wide standards for project management, resource allocation, and financial transparency
- Strategically position your evolving EPMO as a driver of organizational success and innovation
In Futureland, you’re not just expanding the scope of your PMO; you’re systematically elevating your entire organization’s strategic project management capabilities. This stage provides a clear, actionable path to a fully integrated EPMO that drives efficiency, ensures strategic alignment, and propels success across the enterprise.
Are you ready to embark on your step-by-step journey to EPMO excellence? Let’s explore each phase of this transformative process.
Benefits
- Visibility Amplified: Sharpen your view of organizational operations, identifying inter-departmental synergies and optimization opportunities.
- Strategic Decision-Making: Arm leadership with data-driven insights for informed choices on resource allocation, project prioritization, and budgeting.
- From Unknowns to Predictions: Harness the power of predictive analytics. Transition from reactive stances to proactive strategies, converting uncertainties into forecasted outcomes.
- Reliability and Trust: Build unwavering stakeholder confidence through consistent, multi-departmental data.
- Trends and Impact Analysis: Delve deeper into trends and conduct impact analyses to continually refine processes.
To achieve these benefits and guide you through the EPMO transformation, Futureland provides several key deliverables. Each of these components plays a crucial role in your step-by-step journey from PMO to EPMO excellence.
Major Deliverables
Resource University: (Training) Evolve Resource Tech training from the previous town to empower each department in foreseeing and confirming demand for 6-12 months, documenting unplanned tasks, and mastering agile reprioritization.
Availability Health: (Reporting) Fine-tune reports to offer quick snapshots of where resources and managers need to focus, both short and long-term.
Program Credit Union: (Reporting) Enhance financial transparency for informed resource demand and portfolio selection decisions, covering employees, materials, and software costs.
What’s Included
- All deliverables from the Compass Edition of Demoland and Foundationville
- All Compass Edition deliverables
- Customizable training modules for Resource University
- Choice of delivery methods: OnDemand, Virtual, In-person, or hybrid training sessions
- Enhanced Admin and Report Developer Training
- Customized Status Station and Quality Park reports
- EPMO transformation consultation sessions
- All Atlas Edition deliverables
- Fully managed EPMO transformation:
- Our experts guide you through each step of the process
- Customized implementation of Resource University training
- Tailored setup and optimization of all reporting tools
- Ongoing support and optimization throughout the EPMO transformation
- Regular check-ins and progress assessments
Support Options:
- Compass Edition: Self-guided with optional support packages available
- Atlas Edition: Dedicated support channels with regular check-ins
- GPS Edition: Full implementation support with continuous optimization
Prerequisites
- Successful completion and stabilization of Pioneer Village implementation
- Updated Resource University training materials, ready for enterprise-wide rollout
- Refined and tested Availability Health and Program Credit Union reports
- Established baseline metrics for current PMO performance
- Secured executive sponsorship for the EPMO transformation
- Identified key stakeholders across all departments for EPMO integration
- Developed change management strategy for enterprise-wide adoption
- Ensured scalability of PMO tools and processes for enterprise-level implementation
Typical Timeframes
After your first group has been running for at least a month, you can gauge the rate of rollout for the rest of the company, make sure you’re doing white glove training with your Resource Managers. Many of them have never worked in a company that does true resource demand management.
Participants:
- Resource Manager(s) and Team members
- All project managers/schedulers
- PMO/EPMO Leadership
- Organizational Leadership
- Finance
- Strategy
- HR
- Proposal Team
- Application Admin(s)
- Reporting Developer(s)
Recommendations/Strategy
- Phased Implementation: Roll out the EPMO transformation in stages, starting with departments most receptive to change.
- Continuous Communication: Maintain open channels with all stakeholders, regularly sharing progress, wins, and addressing concerns.
- Tailored Training: Customize Resource University training for each department’s specific needs while maintaining enterprise-wide standards.
- Data-Driven Decisions: Leverage Resource Demand and Program/Portfolio reports to guide resource allocation and financial decisions across the enterprise.
- Change Management: Implement a robust change management plan to address resistance and foster enthusiasm for the new EPMO practices.
- Executive Sponsorship: Regularly engage with executive sponsors to ensure continued support and alignment with organizational goals.
- Celebrate Milestones: Recognize and celebrate key achievements in the EPMO transformation to maintain momentum and motivation.
- Feedback Loops: Establish mechanisms for continuous feedback from all levels of the organization to refine and improve EPMO processes.
- Scalability Focus: Ensure all processes and tools can scale effectively as the EPMO expands its reach across the organization.
- Prepare for Launchtown: Begin laying the groundwork for the final stage of your Ultimate PMO Roadmap, focusing on advanced portfolio management capabilities.
Are you Ready to Start?
Download The Ultimate PMO Roadmap Free Version now and you’ll be able to start in minutes. Or Contact us for a customized quote.
Want to find out more about the PMO Roadmap Metaphor and how it works? Click the image below.
